What is the polite way to start off an email which is not addressed to a specific individual?

In the states I might use a friendly, Hello, or Good day in the space for Salutation. The body of the email follows in a separate paragraph.

4 Answers 4


A polite way is just to use a phrase you would use while writing a formal letter, e.g.

Sehr geehrte Damen und Herren,

(cf. https://wortwuchs.net/sehr-geehrte-damen-und-herren/ and http://www.stil.de/knigge-tipps/detail/artikel/die-korrekte-anrede-so-zeigen-sie-stil-ohne-untertaenig-zu-wirken.html)

works fine. As suggested here, if you know the recipients and are on friendly terms with them, a less formal way would be to start with "Guten Tag".

  • 7
    I recommend not using Guten Tag, as that's what Nigerian Princes do. It's totally un-German.
    – Janka
    Commented May 17, 2019 at 8:52
  • 2
    Not even if you know the recipients (but they're still a group too large to address individually?) I regularly receive e-mails from contact persons in Germany (native Germans from Hessen) starting with 'Guten Tag <my first name>'.
    – Glorfindel
    Commented May 17, 2019 at 9:03
  • 1
    Using Guten Tag as a written salutation sounds completely foreign to me, still. It's both uncommon and formal.
    – Janka
    Commented May 17, 2019 at 9:06
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    I think a simple "Hallo," is also polite, if you know the recipients well. Otherwise, "Sehr geehrte Damen und Herren," is usual. I don't think I have ever received a mail starting with "Guten Tag," (which wasn't spam or some automated mass-mail).
    – PhilMasteG
    Commented May 17, 2019 at 9:23

You never go wrong with

Sehr geehrte Damen und Herren,

like Glorfindel mentioned.

An alternative for a non-formal greeting would be

Hallo zusammen,

but I would only use it for something like sending out the tornament plan of your local soccer club.

Another possible greeting would be, if you address a certain group of people:

Liebe or Werte "Group you want to adress"

For example:

Werte Mitglieder, / Liebe Studenten,

It's still non-formal, so be careful with it, like adressing coworkers you don't know very well with

Liebe Kollegen,

is usually only done when inviting to a company event or for close coworkers you all know well.


While "Sehr geehrte Damen und Herren," will certainly work and is traditionally the correct thing (in "real" letters), I deem it a tidbit stiff for e-mail. For a written letter, there's no doubt, but for e-mail, I don't know, not sure.

For e-mail, unless it is explicitly my intent to sound formal (complaint letter, termination notice, etc.), I'm often just using "Hallo," nowadays. Nothing wrong with that.

If I happen to know the recipient's name, and I'm not closely acquainted with them, I may address them personally with "Sehr geehrte Frau" oder "Sehr geehrter Herr", that works.

The simple "Hallo", optionally followed by the name is much less formal, less bothersome, and fewer characters to type.

Since you said "in the states", please do note, by the way, that either way the salutation terminates with a comma, which is noteworthy as you do not capitalize the first word of the following line (as you probably would, and as the e-mail program might automatically do).

Formal greetings in an e-mail (unless they come from an institution) are, in my perception, a bit like getting a SMS ending in "Beste Grüße". You can immediately tell with high confidence that the sender is over 70 years old and hasn't understood the the meaning of the first "S" in "SMS". Not like it's wrong, it's just... well, odd.

Plus, "Hallo," has the advantage that it leaves very little doubt about being politically correct in a country so full with queer ideas where normal is abnormal and where people spend such a large part of their time pointing that out.
In a time where you get eyeballed when you forget to append "und -innen" to an obviously gender-neutral word which happens to carry a male article with no particular connotation in the German language since approximately a thousand years, where "Divers" is an official gender, and where the 4th largest city in the country plans to no longer have toilets separated by gender in high schools, you cannot really be sure any more what's right and what's wrong and how to correctly address people. Right, we do not have any more urgent problems to solve.
O tempora, o mores.

  • "Hallo" is very informal. If you send an email to a potential future employer leading with "Hallo", then your chances of employment are slim. Same with customer contact: If you address a business partner with "Hallo", your manager will probably ask you to write more formally. And your political opinions on diversity are plain off-topic, regardless whether or not people might agree or disagree.
    – MechMK1
    Commented May 17, 2019 at 12:07

If you can't address a group of people as mentioned elsewhere you can also address the company or department you write the email to.

Sehr geehrte Firma xyz

Sehr geehrte Vertriebsabteilung der Firma XYZ

Sehr geehrter Musikverein

Sehr geehrte Stadtverwaltung

This gives your greeting a more formal form than only hello but still has a relation to the receipients.

If you get a response from a person with individual name and mail address you can greet this person by name in your following email.

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